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A Closer's Coffee

Sales and marketing for lawyers

Tag Archives: Ice Breaker

Some attorneys may feel reluctant to make a cold approach of a stranger at a conference. A part of this reluctance may be rooted in an irrational fear because attendees come to conferences to meet others in their field. This reluctance may also result from a lack of a game plan. Preparation, the other hand, greatly increases our confidence when networking opportunities present themselves because we have a prepared method that allows us to relax and have fun, maybe turn it into an amusing game.

The hardest part of this journey is generally the first step, so having an idea of how to open up conversations will leave us with the confidence to put our first foot forward in any interpersonal situation. The following are some alternative ways of helping us to recognize a conversational path on which to proceed.

First type is the Direct Opener. This opener is particularly disarming when delivered in an innocent, non-phony way. The direct opener presupposes that everyone is here as a professional, and that meeting one another is an important aspect of what is expected of us at such events. Here are two examples:

“Hi, my name is William” (as I extend my hand)

“Hi, I’m here to meet new people in project finance, and I wanted to introduce myself to you” (said with a smile and eye contact with each person in the group)

The Environmental Opener uses comments or open-ended questions about anything in the physical vicinity, such as the room, the building, a piece of art, the food, view, the history of an institution, and so on as an initial topic of conversation. This method is particularly effective if the group’s attention is focused on the factor you bring up. Be sure to bring it up in a positive and non-ironic way. Here is an example:

“Wow they certainly seemed to have thought through every small detail here at Bloomberg.”

The next type of opener is the Topical Opener, which relates to the topics under discussion at the conference. Once again, comments and open-ended questions are asked relating to the issues discussed:

“So what did you think of the last panel?”

“So how do you see the Dodd-Frank bill effecting what you do in your professional responsibilities?”

The Poll Opener is a variation on the Topical Opener. This one allows you to open many groups by doing an informal poll:

“I’m doing a poll of the attendees of this conference so I need your opinion: with respect to the new SEC compliance provisions for hedge funds do you think the funds are behind or where they ought to be?”

Finally we have the Complement Opener. This opener is as it sounds: you approach an attendee and complement something about the person. I prefer mentioning accessories, because it’s not too personal, particularly wristwatches, brief cases, neckties, lapel pins, the latest cell phones, and on women the same plus scarves and jewelry. I use these as they come up, and avoid forcing them. Here is an example:

“My that is an impressive wristwatch, what sort of cool James Bond stuff can it do?”

Having several types of openers at your disposal allows you to use the best one in each unique situation, like a set of tools in a toolbox. I suggest of making a point of testing a new type of opener at your next networking event, and see what is best and the most congruent with your style and personality. For example, pick out the person who has the best accessory in the room and go pay a complement to that person. Try the polling opener as your fall back position. If you feel particularly shy or nervous at a moment just stick out your hand and say Hi, I’m…

You are going to do GREAT!

N.B. Please see my earlier post Breaking the Ice – Working the Room Part 3 for an over all context on an overall strategy for running a networking encounter.

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Social Proof is a psychological concept that describes humanity’s tendency toward conformity. The various studies, by Robert Cialdini and others, have shown that when individuals are faced with a choice without clear guidelines about acceptable social behavior, they tend to follow what they believe to be the popular course of action. Why does the coat check person “salt” the tip jar with one and five dollar bills? The salted bills establish with conclusive visual proof that others before us were tossing ones and fives into the jar. We now have a guideline (so it would appear) on what most people do in this situation.

Employing tactics based on the concept of social proof can greatly improve the reaction we receive in social situations. Understanding social proof lets us raise our social value among the other participants at a gathering, and lets others see us in the most positive light. Whatever our actual social status may be: a clever manipulation of social proof lets us to be seen as the person in the room everybody wants to know.

Watch what happens when a group of strangers fill in a room at a conference. We will notice that the people tend to gravitate toward their social/professional equals. The young nerds will square off in a corner of the room, while a pair of 50-something alpha male senior managers is speaking in the center of the room. The speakers are also chatting each other up near the bar. In other words, we tend to sort ourselves out quickly according to our self-esteem.

So the next time we attend a conference we will be sure not to establish the wrong market value for ourselves by joining a lower caste. Working our way back up the slippery pole is not easy to do. Rather we will start at the top, and remember to show some noblesse oblige to the lesser luminaries.

Looking the part of a winner helps a great deal in establishing our market value in the room. Our clothing should be tasteful, high quality, and in excellent condition. If our shoes look like they went through a few rainstorms and have wavy soles, it’s time for a new pair. Our wristwatch should be top quality. Women with nice but restrained jewelry win big points. Try to avoid wearing anything that is derivative or fake. Nothing makes our social value plunge faster than a fake Louis Vuitton bag.

A capable wingman is one of the most effective ways to manufacture on the spot social proof. An “accomplishment introduction” is when we introduce our wing in a favorable light according to his accomplishments and good character. In this way we are each other’s micro advertising campaigns helping to spread the word in the universe of conference attendees. Keep in mind that a specialized conference can have the most targeted of markets for our legal services. Having a trusted, quality wingman, with whom we are not in direct competition, is essential.

Here is a list of other things we can do to manufacture instant social proof:
• Show everyone that we are calm, cool, collect; never let them see us trying hard or that we need our next case
• Show our time is valuable by keeping conversations short; cut off boring or irrelevant conversational threads in a polite way
• Demonstrate alpha male or female qualities such as confidence, high self esteem, leadership, stability, success, direct, open, not easily threatened
• Be positive, charming, and give good emotion to the group with whom we are speaking; other people will notice when they see as a commanding presence in the group we are speaking to
• Always talk to the highest social value persons in the room; they can include those with the most prestigious careers, along with those who are physically and socially attractive
• Self promote in an attractive way: notice the reaction we are receiving
• Never wander around the room aimlessly, this kills our social value, rather leave one encounter and immediately open another person or group
• Don’t seek the approval of anyone; neediness is a killer
• Demonstrate a high level of professional competence and success
• Smile, be friendly, have a strong level of energy
• Dress well
• Be slightly mysterious
• As we move from group to group look for opportunities to make introductions to someone at the conference we just met; we add value and others will notice us making introductions; this creates a very positive impression because we operate from a position of abundance and have something to give

We can also put in place a longer-range strategy to build institutional social proof by making ourselves an insider in a group that is target rich in potential clients. The idea is to become entrenched in a group or organization so that we will be seen as an indispensable leader, and beloved person. The following are some ideas to help us accomplish this goal:
• Make the staff love us; know and use their names, charm them; when others see that the staff knows and likes us it reflects very well
• Make the leadership love us for the same reason, and even more importantly
• Be helpful to the group by accomplishing the tasks people are reluctant to do such as recruiting, fund raising, serving as corporate secretary, etc.
• Get our firm to become a sponsor of the group for an event
• Arrange for a speaker, and be the person who introduces her at the event
• Join the board of the organization

Social proof, in summary, is an important tool in establishing a high market value for social status at any social gathering. By giving others a basis to judge us in an esteemed way, we allow others to feel attraction for us, instead to having to prove ourselves. Just sit back and enjoy the ride!

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Names
• Remember peoples names: you will find it easier to remember names particularly the first name if you use it a few times upon the introduction, it also helps to say the name a few times under your breath; if you are given a business card study the name for a few seconds
• Use the other person’s name when speaking, it shows you have good manners

Speak in a Positive Way
• Always say things in a positive way, especially when speaking about yourself, your firm, your colleagues, and your practice; when we speak about anything negative or unpleasant it’s as if we are filling the space with a bad odor and it is the speaker of unpleasant words who is fouling his own image
• Show appreciation for other’s good qualities and accomplishments
• Give others happy emotions

Body Language
• Smile with your eyes as well as your mouth; remind yourself of someone or something that brings a smile to your entire face; it sends a message to every one that I am happy and open to meeting you
• Show your confidence in subtle ways: calm gesticulations, strong eye contact, speak loudly enough, erect posture
• During the sessions you can warm up fellow attendees and speakers by making eye contact and smiling, making a quick and positive aside to the attendees in your vicinity
• Talk to the highest caliber persons in the room
• Asking a question at a session is a great way to raise your profile at a conference; make sure your questions is, well, a question and not a speech; show your intelligence by asking a concise, insightful question; no one wants to hear your opinion and expressing one in the Q&A lowers your value; double bonus points if you can make the audience laugh in a kind way

Listening
• Genuinely care about other people their problems and concerns
• If you want to be considered interesting, be interested in what others have to say; encourage others to speak about their interests
• Make sure you are listening more than you speak
• If you operate from a position of generosity others will perceive you better and be more likely to help you in return
• Listen in a sympathetic way
• Ask good questions, make sure you have the story straight

Be Unique Never Generic
• Originality trumps generic every time this includes clothing, ideas, topics of conversation, how you sell your practice, you name it
• Try wearing something that will give others an easy way to comment on it and open a conversation it could be a pin, a tie, jewelry, something that invites comment
• Be entertaining, witty, funny when you speak, tell stories, make others laugh, this goes far beyond a sales pitch, or logical conversation
• Show a little vulnerability; it makes you seem more real to the other person

A Few Tips
• Openers need not be too logical, it works great if what you first say is witty, a touch enigmatic, humorous
• Never show desperation, or that your career depends on getting the business
• At a conference you have several windows of opportunity: before the conference starts, between the sessions, at the breaks, lunch, and the cocktail party; standing in line is a great time to open the persons in your vicinity, these opportunities include, the line for registration, the line for lunch, the line at the bar, or filing into a room

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It’s all well and good to go out and make introductions with new business contacts, but this means nothing unless we find a way of continuing to build a relationship these persons. The trick is to find a system to stay in touch, and to deepen the relationship over time.

The first thing to do after the conference is to jot down some notes on the business card about the circumstances of your first meeting such as date, event, professional duties, interests, and so on. Before I adopted this policy I would periodically clean out my Rolodex of the business cards of professionals I hadn’t a clue about how I knew them or who they were.

Second, jot off a quick email telling the person that it was nice to meet them, and recount any information that was discussed, make a referral, get a piece of information, send an article on the subject, send something particular to their industry preferably that you wrote.

Third, invite everyone you met the evening before, who also uses LinkedIn, to join your professional network through this fantastic site. LinkedIn is so feature rich. It keeps your name and photo in front of your clients and prospects, and yours in front of them. You can send emails internally through the LinkedIn system; learn of a job change, promotion, or a change of address; post an update to the front page of their LinkedIn home page; and lots more. It helps you to build a bond with a person who your trying to get to know.

Next, enter the prospect into your firm’s databases so he can receive periodic and appropriate USPS and email correspondence. This is something at which many firms, large enough to have a marketing department, do an excellent job. Sending out “alerts” concerning changes in legislation, developments in case law, approaching deadlines, and the like help you to add value and build your firm’s brand with legal consumers. You can also use this system to keep your prospects informed about your speaking engagements, blog postings, articles you published, etc.

Enter your new contacts in your own personal database as well. You never know what the future will bring, and you may have occasion to keep things confidential.

Now think of a way to meet your prospect in person again. You can call someone for lunch, invite her to a baseball game, round of golf, your table at a charity event, or a concert. (This is far more effective if you have already gleaned what their interests are.) Another way to stay in touch is tell your prospects about upcoming professional conferences that you plan to attend. Be creative and make sure you meet them in person again.

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A zero-sum game is a concept from game theory describing a situation where the gains of certain participants are exactly offset by the losses of other participants. For example in a polygamous sect the old guys in charge want to marry the young girls, which is why when the boys start to express interest in the girls they are kicked to the curb of the streets in the nearest city. In case you haven’t noticed, this is the same system used by law firms concerning associates: with the partners as the old guys, the clients as the girls, and the associates as the lost boys exiled from the compound.

A friend of mine put it to me this way “Unless we think that an associate can walk off with $5million in business we are not about to promote that associate to partner. “

The problem for the firms, under this scenario, is that they are losing trusted employees in whom they have invested many hours of training. They are also missing an opportunity to organically expand their practices and open new areas of business by pushing out young ambitious talent who could be deployed in new ways.

Jones Day did this in waning days of tobacco litigation. They asked themselves what areas of business can they pursue that would replace their tobacco addiction? Medical Device litigation was chosen as a replacement because it commanded high rates, and like tobacco is a type of products liability work for which these litigators are well suited. It took time, persistence, and a tremendous effort but eventually Jones Day became a major player in pharmaceutical and medical device litigation. Their clients in this area include Wyeth, Abbott, TAP Pharmaceuticals, Zimmer, Mentor, and Acromed.

One of the other key law firms in big tobacco litigation who did not employ a strategic plan for a post tobacco era, and instead had mass firings of associates, counsels and partners. The managing partner of this firm grimly described it as “a trimming of dead wood.”

It is my view that the execution of a strategic plan like the one Jones Day did in the pharmaceutical industry is as rare as baby pandas born in captivity. This does not, however, let associates and partners without business off the hook. If you have made it over the successive academic and professional hurdles to a senior level, you certainly have the smarts and talent to build your own clientele. The question is: Are you willing to use your imagination, and to take a few risks?

Take Jamie Sprayregen for example. Jamie came to Kirkland in 1999 from Rudnick & Wolfe with a plan. Kirkland had little in corporate restructuring, but Jamie saw that the highly leveraged portfolio companies owned by K&E’s private equity clients (btw, a practice built from scratch by Jack Levin!) would require debt restructuring from time to time. He helped to build the practice far beyond that, in fact the American Airlines restructuring alone produced $100million in fees.

I picked these extreme examples to make my point. There are many more stories where a senior associate saw an opportunity to add such things as leasing to a developers’ real estate practice adding a $1million in new business.

I am reminded at this point of the end of Alec Baldwin’s Coffee is for Closers monologue in Glengarry Glen Ross where he tells the men that the money is right there, and asks them “are you man enough to pick it up?”

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